November 2024 Minutes
DRAFT MINUTES of MEETING for the PARISHES OF BARKSTON AND SYSTON
Held in The Village Hall, Barkston, on Monday 11th November 2024 at 7:45 pm
Present: Councillors M.E. Nussey (Chair),A Card (Vice Chair) P.C Connor, R Parke, C.I. Pell, A. Rowell, S Micklewright, S Elnor. & Cllr P Stephens
Also Present: 6 Members of the public.
1) Apologies.
A Hine & Cllr I Stokes
2) Approval of the Minutes of the last meeting dated 09.09.2024
Proposed for approval By A Card & Seconded By C Pell – Unanimous
3) Members’ Code of Conduct and disclosable pecuniary interests.
No Interests declared
4) Roads and footpaths update on matters previously raised
Dog Fouling Syston – Approval of the land owner has been granted to attach a bin
Cost of bins would be between £100 - £300 depending on size and quality. unanimous
agreement to Purchase the bin & P Connor would install and empty bin.
Overgrown footpath between The Drift and Bus Shelter - Clerk to reported issue to
Council who originally responded to say that they have assessed the footpath and at gave
decided that at present doesn’t require urgent repair, however it has been identified as a
location for larger scale improvement scheme but at this stage are unable to give a specific
timescale for this to be done. – No further update since last meeting
Blocked Pipe West Lodge - West lodge pipe under the highway being blocked – Initial investigation works started work was started W/C 04/11
Gravel and potholes North of Bridge on Hough Road - This issue has been reported a number of times since April. Latest status on 14/08 is that the issue has been assessed and is with a delivery gang for action. Clerk to Chase
Flooding by Dog Paddock on Hough Road - LCC have advised the clerk that they have visited the sight but there was no signs of flooding at the time so no action will be taken but will monitor the site during heavy downfalls and requested that we let them know if there are any further issues. Clerk visited the site The clerk has visited the site over the last 2 months after every heavy rain storm but the issue doesn’t appear to be repeated. Clerk to continue to monitor
Sale of Vehicles outside Playing field - There was another vehicle for sale in September but with a different number to the previous one however that did not stay long and there have been no further reported cases since
Village Storm Drains:- These were cleared in late September – Advised that trains on Thorold Gardens are not draining properly which is believe to be because when they were cleared they were only actually clearing those out that did not drain a bucket of water. Clerk to report to LCC, Cllr P Stephens requested that he was CC’d In
Request for mirror to improve visibility near picnic area:- LCC have attended the site and have rejected the request on the grounds of safety of drivers having sunlight reflected at them from the matter affecting visibility. They did however suggest that the height restriction pole restricts the view of drivers leaving the area and consideration should be made to move it further back to improve visibility. It was requested that the clerk requests the risk assessment evidencing the outcome.
New Issues for the clerk to report:
Dropped kerb near village green
Verge along main street encroaching on footpath
Minutes Hill Breaking Up
5) Planning Report of Comments and Decisions
Construction of 3 Meter Wide Access Track
Orchard Corner Farm Drift Lane Barkston Lincolnshire NG32 2PZ
Ref. No: S24/1792 | Received: Tue 15 Oct 2024 | Validated: Tue 15 Oct 2024 | Status: Awaiting
decision
Section 211 notice to cut tree back to allow clearance of street light at the junction of Main Street
and Station Road
Street Record Station Road Barkston Lincolnshire
Ref. No: S24/1501 | Received: Wed 28 Aug 2024 | Validated: Fri 30 Aug 2024 | Status: Decided – No
Objection from PC
Application for reserved matters relating to layout, scale, appearance, landscaping and access, for the erection of 5 dwellings following outline planning permission S22/1065
The Gables Honington Road Barkston Lincolnshire NG32 2NG
Ref. No: S24/1453 Status: Awaiting Decision – PC Entered objection and it is understood that this application will go to committee which P Coonor agreed to represent the PC at that meeting
Proposed first floor extension and attached vehicular garage. Including int & Ext Alterations
The Gables Honington Road Barkston Lincolnshire NG32 2NG
Ref. No: S24/1155 | Received: Fri 05 Jul 2024 | Validated: Fri 05 Jul 2024 | Status: Decided –
No Objection by PC comment that this would increase the cramped nature if App S24/1453
6) Burial Ground
Nothing to report
7) Playing Field
Grass is currently to wet to cut but hopefully will be cut next week. And the swing has been replaced.
The clerk also advised that she is unable to complete the Charity Commission return due to there not being anu members on the committee. The PC meeting agreed that the Parish councillors on the Playing field committee along with the clerk should be added. S Soutar, P Conner, A Rowell, A Card & S Micklewright – Unanimously agreed
8) Picnic Area
Thank you to P Connor for clearing the Ivy from the bridge improving the light of sight for motorists leaving the area across the bridge.
9) The Village Green
The Consideration for a village sign is ongoing and consideration is to be decided on what should be included to be discussed further at a future meeting.
The PC had agreed that the Christmas tree could be planted on the village but the residents were concerned if there we=as any amenities running under the green. Cllrs A Card & A Rowell agreed to dig the hole.
S Micklewright also advised that the residents had requested assistance with producing posters asking residents for help setting up the decorations. The clerk agreed to do this
10) Village Welcome Pack
A draft copy of the welcome pack was circulated which included a welcome letter, a brief history of the villages, Village Communications, Local, District & County Council Contact Details, Village facilities & Local; Services and Clubs and societies. If was agreed that the Clerk would ask on social media if there are any village businesses that would like to be included.
The meeting also discussed how often the pack should be reviewed and it was suggested between 6-12 monthly reviews to ensure information was up to date.
The welcome pack would be distributed to new residents but would also be available on request to residents or via the parish council webpage
Final draft to be approved at next meeting
10) Village Hall.
No Update – the registration of the hall ongoing
11) Council Land & Garages West Street
The clerk advised that she was awaiting a response from SKDC so will update the pc at the next meeting.
12) Financial Matters:
A) Accounts paid and for payment:
M Nussey expences |
12.50 |
Grass Seeed for Playing Field |
466.60 |
Village Hall Room Hire x 4 |
40.00 |
Sutcliff Play - Swing |
3,771.79 |
BDG24/1674 |
628.80 |
Clerks Salary with BP |
699.74 |
B) Current Years income & Expenditure and Budget Position
The clerk advised that the general fund is now forecast to go over budget and as such will be using reserves for the Q4 and should be consider before agreeing to any further commitments for the year
The clerk also advised the meeting that we will need to set the budget and precept for 25/26 at the next meeting in January so any projects the council would like to invest in next year should be submitted to the clerk for consideration at the next meeting. S Micklewright suggested a funding proposal form that could be circulated to members and partitioners for ideas. SM to circulate template
13) Any other business for discussion but not decision
Next meeting to be held on 13th January 2025